CAN PR SAVE THE MEETINGS INDUSTRY?

CAN PR SAVE THE MEETINGS INDUSTRY?

Perhaps nowhere has the “AIG Effect” been as pronounced – or as toxic – as in the corporate-meetings industry.

Consider, for a moment, the devastation caused by the cancellations of thousands of meetings across the country, by companies afraid their meetings would be perceived as “excessive,” even if all they were doing was…meeting. The effects on the travel, tourism, convention, hotel, rental car, airline, attractions, advertising, and restaurant industries have been crushing.

The drip-down effect is more immense than we can even imagine. It’s affected part-time dishwashers as well as airline pilots, convention-center janitorial staff as well as presidents of convention & visitors bureaus, rental-car ticket agents as well as busboys, taxi drivers as well as catering companies. It has caused hundreds of thousands – perhaps even millions – of people to lose their jobs. It has resulted in extraordinary strains on state budgets, because of unemployment claims. It has resulted in crises for city and local budgets, because of the diminished “bed” and “hotel” taxes.

For companies and organizations, bringing your people together to discuss ideas, network, address company-wide issues, or just reward good work, is essential – especially if they want to encourage information-exchange and best-practices. As a person who spent most of his life in the corporate world, I can tell you that I always emerged from those events with a new sense of energy and purpose, with new connections (and advocates) throughout the company, with a new understanding of what other people in the company did, and with a sense that I was not “alone”…that I was part of a real team.

So what can we do to help? We specialize in shaping – and changing – perceptions of value. Is there anything we can do to help the meetings industry? (And, in the process, our own business?)

Ben Stein, for one, says yes. You know Ben Stein. He’s played the middle-aged, personality-challenged professor or insurance agent or psychologist in a number of movies, with his thick glasses and his droning monotone. He’s also, however, a respected economist, speaker, and author.

“Are the meetings of Congress a waste?” he writes in his blog in “The American Spectator.” “They are business meetings. Are the meetings of the Supreme Court wasteful? They are business meetings.”

Addressing the misperceptions about meetings in “resorts” such as Las Vegas, he writes, “As to meetings in resorts, the reason to have them is that there are a lot of rooms close to each other with good ways to get together. Often, as in Las Vegas, rooms are inexpensive. Traffic jams and people getting lost do not happen because everyone is under the same roof."

I’ve spoken with a couple of “expert witnesses” over the past few days. And they both agree that this is one area in which public relations can really show off its ability to use facts to change harmful misperceptions.

Jaki Baskow is Owner/CEO of Baskow &Associates, a well-known destination management company in Las Vegas (destination management companies help meeting planners with arrangements for every aspect of their meetings). And because of where she’s located, she’s had a front-row seat on the meltdown of the corporate meeting.

“PR can definitely help save the meetings industry,” Baskow says. “In fact, we need it to help save the meetings industry. There’s just so much at stake. PR can help spearhead the positive message to America. It can keep reminding corporate America that cancelling meetings can cost them profits in the long run. And it can keep reminding the rest of America that meetings help make people more motivated and more productive.”

In actuality, the meetings infrastructure has begun taking some steps to prove its value. On websites such as www.keepamericameeting.com and www.meetingsmeanbusiness.com, people can read about how important meetings are to the American economy. In addition, many cities (and many resorts) now have their own websites dedicated to meetings, with practical information countering the popular misperceptions.

Roberta Guise, President of Guide Marketing & Public Relations, is also located in a popular meeting destination – San Francisco. She’s seen first-hand the devastation caused by innuendo and misperception. And she agrees that PR should be an active agent of change in addressing those misperceptions.

“There are some very practical steps that PR professionals can take,” Guise says. “You can try to get meetings-related stories in your local media, with information about how such meetings help the local economy. You can write letters to the Editors – or Op-Eds – about how meetings are vital to the local economy. You can sign the petition at www.keepamericameeting.com or at www.meetingsmeanbusiness.com. to send the same message to legislators.

“And we can always keep in mind, ourselves, the new rules - that our emphasis on the meetings we publicize should be on value and learning, rather than on flash and hype.”

In my own experience with clients in this industry, I’ve come to see that the “value” meetings bring to a local community is often more than economic. Many companies, for example, donate unused food to local food banks and homeless shelters. Many donate floral arrangements to local senior centers. And I know of one company that always joins Habitat For Humanity to build houses in the cities where it meets.

Jaki Baskow says that companies are finally starting to be more proactive themselves abut their meetings.

“They’re starting to use PR to let the world know they’re still doing business as usual. I’ve spoken to many companies around the country that are still booking great venues, still holding their meetings. And they’re still doing incentive meetings to reward productivity…but they’re doing them in a smaller way.”

Think locally for a moment. Think about a corporate meeting of, say, five-hundred or a thousand people in your community. Translate the economic benefits of that one meeting. And then multiply that figure by a hundred…or, if you’re in a big meetings-destination city, by a thousand. The figures are staggering, aren’t they?

“We can play an active part in getting a vital segment of the American economy back on its feet again,” Roberta Guise says.

And, in so doing, I might add, helping to address misperceptions about our own value.